Purpose/Agenda Item

Action/Result

Person(s)

Responsible

Due Date/ Completed

Transition/Chalice Lighting &Opening Remarks

Rev. Dowgiert asked each person present to name something they were grateful for they were this autumn season.

Rev. Dowgiert

Consent Item/Minutes

Minutes of the August 25, 2009 Board meeting and the August 29^th board retreat were approved as amended.

Informational/Minister’s & Performance Reports

Minister’s Report: Rev. Dowgiert distributed her report and asked for questions. When asked how the $1000 set aside in the money market fund and an additional $1,000 budgeted for sabbatical expenses would be used, she explained that the combined amount will be used to cover hours of those covering duties.

Scheduled monitoring report—Lisa McDaniel Hutchings did not modify the Program Council Monitoring Report before leaving on sabbatical; the report will be differed until the spring when she is back. A modified report was also due from the Empowerment Team (ET) was due; it will also be picked up in the future.

Reallocation of Compensation Package: At the next meeting, the board will need to act on a reallocation of Rev. Dowgiert’s compensation from housing to salary to come into compliance with tax code.

Reallocation of Minister’s Budget: Dollars in minister’s budget to will be reallocated to cover costs for an accompanist at services.

ET

Informational/Financial Report

Margo Garcia reported that money is tight; it was necessary to hold back on some expenses as we were in the hole and had to borrow on the line of credit. Donations, plate, Sunday meals and gallery revenue all are down. Pledge income is down. The Budget is off due to the inclusion of No More Deaths (NMD) and anticipated expense savings.

NMD expenses are over revenue but their busy time of year is coming to an end so this should level off. NMD contract employee time will end in September. We need to clarify how any NMD short falls will be covered this fiscal year. They have sufficient money in savings to cover the shortfall; however, we do not control their savings accounts at this time.

ET worked on how to realize 1000 – 2000 in savings. One option would be to utilize some of the savings for music expenses rather than taking them out of the minister’s budget. A finalized list of proposed savings should be available next month. The church is still in a tight financial situation. Advanced pledge payments helped over the summer but that reduces revenue in the fall.

ET

Consent Items

Proposal for Study Action Issue: A motion to submit a study action item to the UUA on global freedom of movement drafted by Walt Stanton eliminating reference to lobbying was seconded and passed.

PSWD Technology Grant: The board authorized the ET to submit a technology grant to improve the church’s information infrastructure.

Ministerial Internship Grant: The board deferred the decision to submit an internship grant due to matching requirements.

Minimum Pledge Amount: A motion to establish a minimum pledge amount of $150 to cover the fair share pledge to the UUA and the PSWD as well as minimal costs for maintenance of membership i.e. directory, mailings, etc. was seconded and passed.

Fran Brazzell

ET

Transition/Closing Remarks

Rev. Dowgiert closed the meeting with words of inspiration and gratitude.