• Reading..

• Paper “Ministers Report” provided.
• Land that was owned by UUCT was sold at auction, still working on the title transfer.
• Met with Josie about going paperless.
  • Newsletter will be electronic on April 29th.
  • To request paper newsletters; information will follow.
  • Need to update our eMail list.
  • Newsletter file size needs to be kept to a minimum.
    • Minimize the pictures.

• Please take it home and read it more carefully.

• Comment – Impressed!  NC may be overloaded.
  • Focus them on their priority, training, attaining people.
• Possibly some of the other functions should be passed on to a new committee.
• They were successful in presenting a slate.
• They created a database of Gift Survey’s.

• Accomplishments.
  • Completed the Worship Service Survey report and published it in the Tuconitarian.
  • Assisted the board with the letter to the congregation regarding staff concerns.
  • Provided a series of articles on staff members and their jobs.
  • Provided support for workshop on covenant of right relations.
  • Supported the Rev. David Johnson to be named as Minister Emeritus at UUCT.
• Next steps for Covenant of Right Relations.
  • Should the COM look at how to bring the document to life with the congregation.
• COM wants the document to live and will keep working toward that goal.
• The charge of COM is that we all have a stake at carrying on the ministry.
• Discussion on examples of why the COM works and the benefits.
• We set up the COM as a 3 year trial, and if successful the bylaws will be updated to establish the committee.  COM should start thinking about the additions to the bylaws.

• Add Chris Wallace to the ET to take on the Finance Portfolio.
• Discussion – This seems like a bad model.  We have a FC chair, a treasurer, why does there need to be a ET position for this.
• There is ET and FC and they need to work more closely, but that doesn’t really happen.
• Chris Wallace is on the FC.
• The governance policies are clear; the ET can develop their portfolios as they decide.
• Basically Chris Wallace will fill the vacant position on the ET.

• The membership portfolio will be dropped.
• What has been found this past year, there are membership and program portfolios that have a large overlap?  This didn’t make sense.
• How Chris Wallace is incorporated/utilized as a member of the FC is up to the FC.

Finance: by Carolyn Cooper

[Notes on Financial Statements for February][UUCT Feb 2009 Balance Sheet][UUCT February 2009 Income Statement]

• As of Feb we are at 67% of budget.
• Income is up
• Expense is up.
• Pledges are at 61%.  We are starting to drift off.
• Will be looking into that next month.  Sending a reminder letter.
• $20K has been transferred from the endowment.
• Grocery script is coming in.

• When the year started the line of credit was already at $14K.
• FC discussed using the other $10K from the endowment toward the line of credit.
• We have cut the line of credit down to $10K.
• It is to our advantage to pay it off.
• Carolyn Saunders is creating a letter for the news letter to ask members to pay their pledges during the summer month.  Will appear in the next newsletter.
• The payments alone for the employees, one pay period is $8K.  One month last summer only took in $7K.
• Line of credit only covers two pay periods.
• Stewardship is at $299,854.

Budget: by Carolyn Cooper

[Budget 0910][Budget 0910-1]

• Stewardship projected $300K expected; right now we are at $280K.
• Of the pledging units, will we make the $20K?
• Those holding out until the end; typically will not pledge.
• Right now we will proceed with the $300K target.
• How long do we have until we have to go with the pledge actual?

• ET wants to find cuts that don’t affect the current staff.
• They came up with a large number of suggestions.
• The shortfall has been trimmed $31K.
• UUA Medical Insurance may save us some money.
  • Discussion – Probably not.
    • Every district has a compensation consultant.
    • A meeting for April 1st has been set up to see what options are available.
• What is the timeline?
  • Congregation meeting April 26th.
  • Town hall will discuss it.
  • Can we meet a Tuesday to specifically discuss the budget?
  • Thursday April 16th in Awareness; 6:30pm.
• Discussion – examples of what other business are looking at.  Can we see some of the options?

• Discussion – needs to be a line item in the budget for cash reserve.  Suggestion of 5%.

Vision: by Fran Brazzell

[Revision 2009 TH and AM]

• Changes made to exploring a capital campaign rather than implementing a capital campaign.
• This will be presented at the town hall; doesn’t need a vote at the annual meeting.

MSP: The BOT accepts the changes to the UUCT strategic plan.

NMD: Rev. Diane Dowgiert

[NMD UU Proposal][NMD Budget 0910] [NMD Feb 2009 Income and Expense]

• NMD is asking the BOT to write a letter

MSP: UUCT will write a letter to support the grant indicating that NMD is a ministry of the UUCT.

Bylaws: by Bill Hoffman

[UUCT Revised Bylaws4-26-2009 ver]

• Fran thanked Bill for all his hard work.
• Discussion on the history of the changes being proposed.
• Feedback from the November meeting was incorporated in this version.
• Summary of changes:
  • Associate members.
  • BOT Term definitions.
  • Nominating Committee changes.
    • Expand their role into leadership development.
  • Finance Committee clarification.
    • Term limits.
  • Drop the sections on endowment and memorial board.  Leave that to FC to establish a set of policies.
    • Discussion – a lot of churches don’t have the endowment in the bylaws.
    • Free to create something that works.
  • The annual canvas responsibility will not change with this version.

MSP: BOT approves the bylaws as presented to be put before the congregation for a vote at the annual meeting.

Town Hall: by Fran Brazzell

[TH and AM][Notice][Annual Mtg][UUCT CRR]

• Will send out the PPT of the presentation.
• A series of articles to be included in the newsletter.
  • Too much for the newsletter.
  • Post them on the website, include the links in the newsletter.
• Bylaw revisions will be posted on the website.
• Covenant of right relations.
• Game plan for the Town Hall is set.

• In the annual meeting, can we vote on the bylaws as a whole?
  • We can make the motion, but it can be amended on the floor.

• Game plan is to have an agenda with time frames for every item.
  • Members will come to the meeting prepared and ready to vote on the items.
  • Newsletter, website and town hall will prepare congregants.
• Send things out in increments, don’t overload members.
• Every board member will have a job at the annual meeting.
• Any suggestions for the annual report.  BOT members will send Fran three items each.

Meeting was adjourned at 9:08pm.

Respectfully submitted,
Charles Lundstrom
Board of Trustees