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MSP Minutes from May 26th, 2009 BOT Meeting were approved.

Monitoring reports:

• No report for Life Span Faith Development
  

Minister's Report:

• Diane is at general assembly.
• No more deaths (NMD)
  • Carolyn is concerned how NMD is being accounted for and how they are integrated into the church
  • Concern, are we meeting all the laws for our non profit status.
  • CPA (Kelly Metser) met with the FC on this issue.
    • Showed all the documents
    • Some suggestions were made
    • Shared financials
    • NMD is not a separate organization.
    • They are a ministry of the church
    • All UUCT documents back to the inclusion need to be amended to show that NMD is UUCT.
  • Concern about lobbying
  • The NMD ministry is very loosel organized.
  • NMD is following the UUCT financial policies.
  • Trucks on the road, drivers get $200 expenses to be accounted for at the end of the voyage.  This seems a little iffy.
  • Materials are stored here.
  • Tow bank accounts
    • One receives a monthly donations that they haven't been able to redirect
  • NMD ministry needs to adopt the philosophy that they are part of UUCT.
    • NMD doesn't know UUCT
    • We need to take care of each other
    • There is little indication in the NMD information they are a ministry of UUCT.
  • Diane will try to raise this awareness.
  • Walt was our contact; a new person is needed when Walt leaves the area.

Discussion

• Are there any legal implications of the NMD mnistry?  Do we need a lawyer to looking into these legal implications?
• There is no documentation indicating we are in compliance with local laws.
• What legal authority from the UUCT side is looking into this, and where is the documentation
• Diane has a folder with all documentation available for review.

• Concern about insurance.
  • We currently have a $M policy, is this enough?
• John Shepard took a lead role in the inclusion of NMD.
  <;li>The paperwork didn't include anything specific from an attorney.

• Should we seeka motion without having our financial documentation in order.

Motion - BOT Seek legal council to draft a legal review of the NMD ministry.

Seconded

• The July financial report should show the NMD integrated into the financial.
• The intent is NMD should pay for the legal review.
• The attorney should be independent of NMD.

Motion Passed

Financial Report

[NotesMay, May Balance Sheet, May Income Statement]

• NMD
  • July 1 2008 to present reports need to be amended.
  • Statement of amended financial position includes NMD.

Motion – Direct the treasurer to incorporate the NMD financial information into the UUCT financial reports.

Seconded

Discussion

Motion Passed.

• FC was told when NMD was added.
• FC doesn’t currently have control over financial matters of NMD, deposits specifically.
• Money comes in all the time for NMD.
• Financial Sec. needs to take over the deposits for the NMD ministry.
• FC will advise ET to have the FSec to begin making the NMD ministry.

Financial Report (continued)

• Issued checks that remain un-cashed.
  • We are sending letters to the recipients
    • Re-issue
    • Donate
    • …
  • Many have responded.
• We are under for pledges $35K
• Income is ok
• Net income of $28K
  • Float that has kept us going into the summer
  • Have about $10K in checking.
• We should be OK through the month
• Line of credit has been paid off.

• Questioning all the expenses.
  • Reduction suggestions are already moving

NMD – Insurance.

• Licensed drivers of 21 years of age with a good record are able to transport other people.
• We get a copy of driver’s license and current insurance.

• The BOT has requested that ET review the records to ensure this is taking place.

Monitoring Report

• Unachievable should be un-measurable.
• More in house publicity of events need to take place.

Discussion

• There almost needs to be another committee for fund raising and publicity. A committee was established during the last BOT meeting.

• Outreach, isn’t it more than just having a presence at events? It is the web site,

• During the July meeting the BOT should consider outreach options for the following year.

Capturing Volunteer Hours – Marion

• We need to capture the number of Volunteer hours put in by UUCT member.
• Provides a metric/reason for celebration.

• Good idea, a large number of hours are given by members that should be acknowledged.
• Recognition of some individuals never happens.
• Volunteer of the month next year
• Recognition recipients for next year will be nominated.

• Concern about how to capture that.

• Discussion on methods for capturing this information.

• People can pledge hour as well as $ during a pledge.

Fund Raising – Questions

• Where should the Fund Raising committee he housed?? Putting this on the FC chair is a big burden.
• UUCT used to have a Vice president of ways and means.
• And there used to be a FC Chair.
• No body wants to do it.
• We are finding out how important fund raisers are to the church.
• Get Other Peoples Money.

• Discussion on the imbalance in the percentage of genders that volunteer.

Let the minutes reflect the appreciation to the outgoing board members, Jan Dowling, Bill Hoffman, and Chuck Lundstrom

Closing: by Linda

Meeting was adjourned at 8:54pm.

Respectfully submitted,

Charles Lundstrom

Board of Trustees