Purpose/Agenda Item

Action/Result

Person(s)

Responsible

Due Date/ Completed

Transition/Chalice Lighting &Opening Remarks

The meeting was opened with a reaffirmation of our covenant of right relations.

All

Consent Item/Minutes

The motion to approve the revised minutes of the January 26, 2010 meeting was seconded and passed.

Linda Selsor

Informational/Old Business

A discussion of items from the pending action list was differed to the next meeting as Linda Selsor did not get a chance to update it. Fran Brazzell advised the board that confusion regarding changes made in policy governance but not updated on the web site have now been resolved. The version on the web site is now up to date.

Linda Selsor

Informational/Membership Pledges

Mary Wiese provided an update on the status of outstanding pledges and membership as of the meeting date. Prepaid pledges will now go into a restricted account and go into the budget in the fiscal year for which they are intended. Thus prepaid will not go into operating budget

Mary Wiese

Informational/ Financial Reports

January Financials: Pledges are being paid and are getting caught up.

Cash flow remains good. All ministries are operating under expenses. While NMD may appear to be operating at a deficit, they cover their expenses and have savings in the bank. It was request that the Empowerment Team conduct an analysis of liability relative to the operations of NMD.

Budget Analysis Revisited: Margot Garcia, Treasurer, provided a revision to the report she provided to the board at the January meeting on projections on pledges, expenses and possible recommendation. Based on different projections the short fall could range from a low of $5,345 to $27,891. The more likely scenario should be between $11,000 – $18,000. If expenses stay under budget and remaining pledges come in, the financial situation should be OK. She did not recommend taking any action at this time; however, the situation needs to be monitored on a careful basis. When asked if the church has continuity in terms of bookkeeping, she indicated that we have a system in place so people will continue to do things the same way. We have hired a bookkeeper that has helped clean up a number of past problems and has redone the financial reports. She is knowledgeable about tax laws. Keeps a good eye on what’s going before her.

ET

Informational/Finance Governance Proposal

Linda Selsor proposed adoption of a revision to policy governance presented to the board back in October by the Finance Committee. An alternate proposal was submitted to the board at the January meeting by the Empowerment Team. Because of strongly held feelings on the part of the staff, the Empowerment Team and the Finance Committee regarding the proposals, Linda Selsor recommended that we not proceed with action of the proposed revision. In order to bring resolution to the ongoing issue, the following motion was proposed, seconded and passed

Motion: The Empowerment Team, Finance Committee, Treasurer, Committee on Ministry and board representatives review proposals submitted and come up with a reporting relationship between Finance Committee, Empowerment Team and the board that works for all parties and is consistent with policy governance. The motion was seconded and passed with one abstention.

John Schaefer offered to serve as the board representative on this group. The Empowerment Team will make suggestions for times.

John Schaefer thought that perhaps this would be a good time to sit back and analyze what is and is not working with respect to how UUCT has implemented policy governance. Other congregations further along in implementation have had problems with financial reporting relationships under policy governance but have been able make it functional.

Carolyn Cooper

ET

Informational/Minister’s Report and ET Performance Report

The Minister’s and Empowerment Team report will be revisited at the next meeting.

Consent/Restricted Funds

After consultation with the Chief Financial Officer for the not for profit where she works and, after reviewing accounting standards relative to restricted gifts, Linda Selsor offered the following motions in order to correct the financial statements with respect to the restricted gift for building and storage purposes. As explained to her, a prior obligation in the form of a restricted gift would take precedence over a congregational restriction.

Motion: That the Finance Committee and Treasurer be directed to adjust the financial statements to recognize the restricted gift made for building and storage by reducing the congregationally restricted fund to the balances remaining in the restricted fund for building and storage. The motion was seconded and passed unanimously.

Motion: That the congregation be informed that the congregational restricted fund was reduced to reflect prior obligations against the fund that were not clear at the time of the restriction. Such restrictions take precedence over the congregation’s actions and are an accounting adjustment. The motion was seconded and passed unanimously.

Finance Committee & Treasurer

Finance Committee & Treasurer

Informational/Vision and Strategic Planning

March 7^th Town Hall Meeting: The purpose of the first town hall meeting is to present polished draft of strategic plan

April 18^th Town Hall Meeting: The purpose of the second town hall meeting it to present a strategic plan as a finished product with the hoping of having all discussion occur at the meeting. In that way the motion to adopt the plan at the annual meeting can be to vote it up or down.

May 2^nd Annual Meeting.

Fran Brazzell expressed the hope that board members attend all three meetings.

All

Informational/No More Deaths Experience

Due to lack of time, the No More Deaths discussion was deferred to the next meeting.

Executive Session

The board went in to Executive Session to come to consensus on visioning for incorporation in the strategic planning process.