Purpose/Agenda Item

Action/Result

Person(s)

Responsible

Due Date/ Completed

Transition/Chalice Lighting  &Opening Remarks

The focus of the opening remarks was on building unity among staff and lay leaders.  Rev. Dowgiert invited those present to share in a reading of Marge Piercy’s poem, “Councils”.

Rev. Dowgiert

Consent Item/Minutes

The motion to approve the minutes of the March meeting as revised was approved, seconded and passed.

Linda Selsor

Informational/Follow up items

The following board follow-up items have been completed and will be removed from the follow up list and added to the list of items addressed.

1. The monitoring report from Lisa McDaniel’s Hutchings was presented at the evening’s meeting.
2. The remaining No More Death’s insurance issue involves getting the recently acquired land under the insurance policy. Other items will be removed from pending follow up items. The other question is the insurance high enough.
3. John Schaefer never received the neighborhood association by-laws. Peggy Smith might know where the bylaws are located.
4. The amount to move from vanguard to the UUA endowment has been settled.
5. Regular updates on revenue and expenses are now being provided in the newsletters.

Linda Selsor

Informational/Minister’s & Performance Reports

Rev. Dowgiert reviewed the Minister’s report distributed at the meeting which included a discussion of the recent passage of SB 1070, the anti-immigration bill, at the Pacific Southwest District Assembly meeting.  Given passage of SB 1070, the PSWD passed a resolution encouraging the UUA 2012 General Assembly planning committee to consider supporting the boycott and moving GA from Phoenix.  The PSWD was leaning toward support of a boycott.  PSWD asked all member churches to consider supporting the resolution.

MOTION seconded and passed to:

1. 1. Support the PSWD resolution
2. 2. Make the resolution available at the annual meeting in order to obtain member signatures in support
3. 3. Send copies to PSWD, UUA and governor.

Linda Selsor agreed to prepare signature sheets for the annual meeting.

Linda Selsor

Informational/Financial Report

The auction brought in $17,644 by the end of March; expenses so far are $1,039, or $7,723 behind.  Room rental is ahead at 83% of budget even though only 75% of the fiscal year has passed. Income year to date is $19,500 over expenditures due to fall money raising trip, auction receipts and payment for NMD employees.    With the exception of Community Life and Social Justice, all ministries are under budget for expenses.  Community Life is over budget due to the Santa Fe trip (offset by revenue) and Social Justice is over due to the addition of NMD’s employees (also offset by revenue).  The ministries are doing a good job of holding expenses.

Margot Garcia

Consent/Owl Funds

Heather Reed, RE Council Chair and OWL Coordinator, and Lisa McDaniels Hutchings presented a report regarding financial support of the OWL program. When support of the program was cut from the budget, it became self supporting with seed money and fees paid when children enrolled.  The fees covered the cost of training facilitators and purchasing the facility.  The seed money and fees were held in a rollover account as facilitator training and fees paid did not always occur in the same fiscal year.  Parents understood fees paid were to keep the program going not for the specific class attended.  Since elimination of all rollover accounts, it is not feasible to maintain the program’s needs as facilitator training will vary without use of carry over dollars.  Also, elimination of the rollover account was inconsistent with what parents have been told regarding payment of fees.  This year four people decided they wanted to be trained; based on fees generated, the funds should have been available but were not.  Heather and Lisa requested the establishment of a restricted fund for OWL fees rather than establishment of a line item in the budget given past history with budget cuts for the program

MOTION seconded and passed with two abstentions to establish, effective FY 11, a restricted fund for OWL which would allow carry over money from one year to the next; OWL expenses would be paid from the fund as program sees fit.

Finance Committee

Treasurer

Informational/ LFD monitoring report

Lisa McDaniels Hutching reviewed the revised program report in her capacity as convener of the Program Council Steering Committee.

Consent

LFD resignation: The board regretfully accepted Lisa McDaniels Hutchings letter of resignation as Director of Lifespan Faith Development.  Her letter of resignation will be placed in her personnel file.  She will maintain her UUCT membership.  A celebratory farewell potluck is scheduled for Friday, May 21^st in Holland for sharing memories.

MOTION seconded and passed to accept the resignation of the Director of Lifespan Faith Development and authorized Fran Brazzell to write a letter of thanks for her wonderful service to church.

Adult Faith Development Assistant resignation: Mike Greenbaum is resigning his position as LFD assistant effective June 30^th.  He is willing to train anyone following in his footsteps.  An e-mail will also be sent to Mike thanking him for his service.

MOTION seconded and passed accepting resignation of Adult Faith Development Assistant and commending him for his service to the church and wishing him well.

FC Chair resignation: Carolyn Cooper is stepping down as chair effective the May Finance Committee meeting.  Fran will send Carolyn an e-mail thanking her for her service.  Margot Garcia has agreed to serve as Finance Chair.  A third signatory needs to be added to accounts.  This will be held pending recruitment of a new Treasurer.

Revocation of member rights:  The Committee on Ministry recommended termination of membership for James Welch.

MOTION seconded and passed to accept the recommendation of the Committee on Ministry to revoke the membership of James Welch and, asking him cease attendance at all congregational activities.

Cash policies:  Put off cash policies for another meeting.

Fran Brazzell

Fran Brazzell

Fran Brazzell

Informational/NND award & leadership day

Leila Pine shared the letter from the UUA announcing UUCT’s receipt of the Bennett Award for Congregational Action on Human Justice and Social Action for our No More Deaths work.  She also provided a copy of NMD’s annual report.  The Finance Committee approved the language recommended by NMD’s for inclusion in any presentation of the UUCT budget.  It consists of 5 points clarifying the relationship between NMD’s and UUCT.  This will also include an introductory paragraph noting that NMD’s follows the fiscal policies of the church and provides monthly financial reports.

David Hill is handling the NMD’s website and Jean Bouchet serves as the volunteer coordinator.

The NMD field trip for leadership is scheduled for Saturday, May 15th.  An e-mail will be sent with details.

FY 11 Budget

The board balanced the budget presented at the Annual Meeting by reducing the PSWD fair share to 50%, increasing the UUA fair share to 50% and increasing fund raising.

MOTION seconded and unanimously passed to accept the FY 11 as amended above.

Transition/Closing Remarks

In closing Rev. Dowgiert invoked Hosea Ballou who said, “If we agree in love, there is no disagreement that can do us any injury, but if we do not, no other agreement can do us any good.”